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The Seattle Times Store
A SUPPLIERS' GUIDE TO THE SEATTLE TIMES
This guide is designed to provide suppliers with a quick introduction to the scope of operations, organization, and purchasing policies and practices at The Seattle Times Company. Our goal is to provide suppliers with a clear understanding of how to do business with us so that we can achieve mutually beneficial goals and objectives.
The Seattle Times relies on outside sources to supply many critical products and services. We conduct all business relations ethically and fairly. We welcome suggestions and proposals that will enable us to reduce costs, improve service and provide greater value to our organization and our customers.
We look forward to the opportunity to do business with you!
The mission of our Contracts & Supply Management department is to provide service and value through partnerships with customers and suppliers. Our goals are to provide timely service and continual improvement to meet our customers needs and contribute to organizational profitability.
At The Seattle Times, our goals are the fair and impartial treatment of all suppliers and their representatives. Ability, capacity, integrity, financial status, geographic location, performance, reliability, quality of product, cost of product, delivery, early payment discounts, responsiveness, return policies, inventory levels, customer-supplier relations, references and past performance history are just some of the factors we consider when evaluating and selecting sources of supply. The Seattle Times maintains a policy of equal opportunity for all suppliers.
What We Purchase
The Seattle Times purchases many materials and services, from nuts and bolts and furniture to computers, office supplies and business forms. We also contract for facilities, production, information technology, software/maintenance, repair and operating supplies.
Contracts & Supply Management Contract Authorization
The Contracts & Supply Management department is the only department authorized to commit the company to a purchase contract or agreement. As a result, any commitments to purchase or any changes to existing contracts by other company departments are not valid and may not be honored.
Unauthorized purchases or changes may result in unpaid invoices. All purchases must include a Seattle Times ProCard (MasterCard) number or Seattle Times Purchase Order number to be considered valid. We will not be responsible for invoices that do not contain an appropriate Seattle Times ProCard or Purchase Order number.
Although the ordering of certain small dollar materials and services has been decentralized via our corporate ProCard (MasterCard) program, all negotiations, administration and control is retained by the Contracts & Supply department in Seattle.
Invoicing and Terms
Discounts offered may be considered when comparing costs and proposals. Please notify us of discounts your company may offer for early payment of invoices. Invoices allowing for early payment discounts are generally processed for payment in time to achieve the discounts. Net invoices are paid within 30 days of receipt of proper invoice. Early payment discounts apply to both Purchase Orders and ProCard.
The Bidding Process
Request for Quotation/Request for Proposal
All quotations should be made in accordance with our specifications and to be considered must be submitted on The Seattle Times Request for Quotation/Request for Proposal form. We'll let you know if we are already under contract for services and not able to consider other options at this time or, if appropriate, will provide you with the proper information and form.
The Decision Process
Policies & Procedures
Gifts and Gratuities
Upon request, suppliers agree to allow The Seattle Times buyers access to their facilities for inspection. Suppliers also agree to furnish The Seattle Times buyers with reports and other information necessary for evaluation, measurement and improvement of supply management.
Suppliers and their sales representatives are encouraged to inform our Contracts & Supply Management department of contact with other company employees regarding materials and services offered.